When we talk about a business continuity policy, we mean something that leads to or contributes to the betterment and improvement of a business. It is literally a document that is created in order to suggest and transmit management expectations and business probability, particularly focusing on the long-term business continuity program performance.
The vital point in making a business continuity policy is for it to be signed and implemented throughout the entire business or organization through the efforts of the management to make the same as effective as it can be. It must also be noted that the general content of the policy statement must be fixed or consistent, devoid of constant changes. The same must be able to define and distinguish specific actions tasked to every employee belonging to the organization. Moreover, the same policy is the best source and reference when it comes to the overview of the objectives and mission of the entire organization.
Today, there are an increasing number of companies and organizations that are currently complementing policy statements with that of management reviewed charter as well as framework citation. The purpose of both the charter and framework is to offer and supply a greater level of detail for the purpose of clarifying how the organization will be able to conduct vital program activities. The said activities included both short and long term ones. However, there are also some organizations that express uncertainty when it comes to building a policy. So the only way to convince them is by way of comprehending and understanding the benefits and advantages of making and signing it.
One of the most important standards of any continuity policy is repeatability. Likewise, it serves as a very convincing factor in any organization when it comes to establishing the business continuity program. It must be noted that an interestingly and properly written policy names the main players as well as their responsibilities in the program. This in turn will provide tangible and very clear expectations for the group of people that includes the senior management and staff, business continuity personnel, and practically every employee involved in the organization.
A good policy additionally avoids the likelihood of the organization to throw away that much needed time in re-establishing or changing the image on an annual basis. What it does instead is push the same organization to stick to one set of principles based on its culture and operations, with one vision in mind for the ultimate objective of organizational resiliency.
Finally, a policy must be put on consistent execution. This is to ensure that the program will be able to effectively integrate with the strategy, operation, and risk management disciplines carried out by the organization in general. What we are trying to exemplify is the fact that if the organization fails to perform the necessary steps when training its people in relation to the updated business continuity plan, then the business itself will likely be put at risk.